Financial Accounting · Study guide
Adjusting Entries, Step by Step
Adjusting entries are recorded at the end of a period so revenue and expenses land in the period they belong to. Each one affects an income statement account and a balance sheet account, and never involves cash.
| Type | What happened | Example |
| Accrued revenue | Earned, not yet recorded | Services performed, not billed |
| Accrued expense | Incurred, not yet paid | Wages owed to employees |
| Deferred revenue | Cash received before it’s earned | Customer prepays a contract |
| Prepaid expense | Cash paid before it’s used | Insurance paid in advance |
Worked examples · December 31
1. Employees earned $800 of wages that will be paid in January.
| Account | Debit | Credit |
|---|
| Wages Expense | 800 | |
| Wages Payable | | 800 |
2. On October 1, a customer paid $1,200 for 12 months of service.
$1,200 ÷ 12 × 3 months = $300 earned.
| Account | Debit | Credit |
|---|
| Unearned Revenue | 300 | |
| Service Revenue | | 300 |
3. On December 1, the company paid $2,400 for a 12-month insurance policy.
$2,400 ÷ 12 × 1 month = $200 used.
| Account | Debit | Credit |
|---|
| Insurance Expense | 200 | |
| Prepaid Insurance | | 200 |
4. Equipment cost $10,000, has a $1,000 salvage value and a 5-year life (straight-line).
($10,000 − $1,000) ÷ 5 = $1,800 per year.
| Account | Debit | Credit |
|---|
| Depreciation Expense | 1,800 | |
| Accumulated Depreciation | | 1,800 |
Check: accumulated depreciation is a contra-asset. It has a credit balance and reduces equipment on the balance sheet.